The Power of Personal Knowledge Management

Welcome to a world where knowledge is abundant, and information surrounds us at every turn. In this digital age, personal knowledge management (PKM) has emerged as a tool not just for professors and programmers but for everyone looking to maximize their potential. Both professionally and personally. Even for middle aged shift working mothers like myself. By organizing, accessing, and utilizing knowledge effectively, PKM can become your best friend on the journey of personal growth and learning. It has really changed my life.

Why Everyone Needs PKM

Today, we all possess a wealth of information that can be valuable to others in one way or another. Although we might not even know it. Tiago Forte said in “Building a second brain” that knowledge not shared is useless, and while content creation and formal articles are one way of sharing, the ways of sharing knowledge can be as simple as engaging in a conversation with a friend or offering a solution to a question. The difference is your security in your knowledge. A PKM system acts as a second brain, providing us with the confidence and security to remember what we learn, but I’ve found that the more I use my “second brain” the more I feel like sharing.

Setting Up Your Personal Knowledge Management System

Now that we understand the importance of PKM, let’s explore how you can tailor it to suit your specific needs. Remember, PKM is a highly personal process, so don’t feel overwhelmed by the plethora of tools, apps, and methodologies available. The key is to start somewhere, anywhere. I always say it’s better to do something than nothing. Whether it’s leveraging digital tools like Obsidian, Tana or Logseq or just using a notebook and a pen, what matters most is taking control of your knowledge and transforming it into something useful. If you prefer the feel of a notebook, consider adopting the common place book approach or venture into the exciting realm of paper-based zettelkasten. The choice is yours.
Your first step is to write down the next thing you come across that you find interesting. Write about why it interest you. Write down what you want to know more about after you came across this information. Whether in a notebook or a computer or the note app in your phone. If you want to, also note the date or some other meta information you feel matters. That’s it. You’ve started.

Embracing Personalization

In the world of PKM, one size does not fit all. While it’s tempting to seek a step-by-step guide to setting up your system, it’s important to remember that everyone learns and processes information differently. That being said, if you’re looking for a starting point, Obsidian is in my opinion the clear winner. It offers a range of features, from the Canvas feature for all you visual thinkers, to plugins like Outliner for those who prefer bullet point style writing. It’s also a great fit for those that want the simplicity of just typing in a note, no frills. Don’t fear failure because there is no such thing. Feel free to explore various plugins and adjust your system as you find your unique flow. Remember, PKM is a personal journey, and your system should evolve and adapt alongside your needs. Blog posts and YouTube videos are inspirations not guides to how it should be done.

Continuous Learning and Reflection

PKM is not a passive act of accumulating knowledge; it’s about active learning and reflection. Do try to avoid mindlessly hoarding information. Instead, engage with your notes regularly, whether through casual browsing or using spaced repetition techniques. Consider using tools like the Spaced Repetition plugin in Obsidian, which allows you to reinforce knowledge in targeted areas and keep relevant notes at the forefront of your mind. Treat your PKM system as a treasure chest of insights and not a dust bin for your mind. Revisiting old notes with fresh perspectives can be a profound and enlightening experience.


Remember that the personal aspect is what makes Personal Knowledge Management truly transformative. By creating a system tailored to your own needs, preferences, and goals, you set yourself up for success. PKM is not about rigid rules to follow; it should make your day more interesting and your life a little easier. So, just get going. Start your own personal knowledge management, and discover the incredible growth and empowerment it brings.

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